School ERP for growing Kenyan schools
Run your entire school from one connected ERP.
From admissions and M-Pesa fee collection to academics, parent communication, inventory and transport, Marine Close gives your team one system and one source of truth.
M-Pesa fee workflows
Admissions to alumni
Multi-campus visibility
Leadership Dashboard
Illustrative demo data
Current Term
Today
New admission ready for fee setup
M-Pesa payment matched to learner account
Transport route exception assigned
Admissions
Fees
Academics
Operations
The problem
Your school should not need five systems to answer one question.
Student data in one place. Fees in another. Reports in spreadsheets. Transport somewhere else. Marine Close connects the people, records and workflows that run the school.
Fees & Finance
Payments, invoices and balances require manual matching across M-Pesa, receipts and spreadsheets.
Academics
Student records, attendance, timetables, assessments and reports live in different places.
Operations
Transport, purchasing, inventory, library and boarding are disconnected from the rest of the school.
Leadership
Management spends time requesting reports instead of seeing the current position of the school.
One learner record
One learner record. From enquiry to graduation.
A learner should not be recreated in every department. Marine Close keeps the same student record connected throughout the school journey.
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Enquiry
Prospect and guardian details are captured once, before admission paperwork begins.
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Admission
The same record becomes the student profile, with documents and relationships carried forward.
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Learning
Classes, attendance, assessment and report history stay attached to one learner record.
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Finance
Fee structures, invoices, receipts and balances remain linked to the learner account.
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Parent Access
Guardians see current balances, reports, notices and updates from the same source of truth.
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Progression & Alumni
Promotion, graduation and alumni history remain available without rebuilding records later.
Platform
Everything the school needs, connected.
Marine Close is positioned as a school ERP because the value is not a long module list. It is how finance, academics, parents and operations work from the same underlying records.
Admissions & Student Lifecycle
Move students from enquiry to enrolment without recreating records or losing documents.
- Enquiries and applications
- Student records
- Guardian relationships
- Class and campus assignment
Finance & Fees
Give the bursar a live learner ledger, cleaner payment matching and a clear view of arrears.
- Fee structures and invoicing
- M-Pesa, paybill and bank statement matching
- Receipts, statements and reminders
- Reallocations, reversals and audit trail
Academics
Connect the academic calendar, timetable, attendance, assessment and curriculum-specific reports.
- CBE and Cambridge curriculum structures
- Classes and subjects
- Assessment and grading templates
- Report cards and academic history
Parent Experience
Give parents the information they usually have to call the school to get.
- Fee balances
- Statements, receipts and reminders
- Academic reports
- WhatsApp, SMS and email notices
School Operations
Bring the operational side of the school into the same ERP.
- Transport, boarding and library
- Inventory and procurement-to-pay
- Expense approvals and Uniform PoS
- QR-assisted mobile workflows
Leadership & Controls
See cash position, arrears, enrolment trends and bottlenecks without waiting for manual reports.
- Role-based dashboards
- Approval workflows
- Audit trails
- Multi-campus and multi-entity visibility
Solutions
One platform. A different view for every team.
School Director / Proprietor
See cash position, fee collection, arrears, enrolment trends, approvals and campus comparisons in one place.
Finance / Bursar
Spend less time matching records and more time managing collections, balances and cash flow.
Academic Team
Keep academic records connected from timetable and attendance to assessment and report card.
Operations
Manage buses, boarding, library, inventory and purchasing alongside the learner record.
Parents
Give parents timely answers about balances, receipts, reports, attendance and notices.
Built from real operations
Practical school workflows, not brochure modules.
The strongest buying argument is that Marine Close already reflects the daily work of a Kenyan school: payments, parents, teachers, transport, stores, approvals and reporting.
M-Pesa, bank payments & receivables
Match M-Pesa, bank statement and API payments to learner, guardian or sponsor accounts, handle reallocations, and keep statements current.
Parent, teacher and staff PWAs
Role-specific mobile screens for parent self-service, teacher registers, transport crew, ECA, approvals and daily operations.
Transport, fleet and boarding
Connect routes, vehicles, boarding context, attendance and operational exceptions to the learner record.
Expense, procurement, PoS and library
Run expense management, procurement-to-pay, Uniform PoS, stock issuance, library circulation and approvals inside the same ERP.
Curriculum-aware academics
Support CBE and Cambridge curriculums, assessment structures, grade or year setup, subjects and report templates.
Google Classroom, messaging and APIs
Provision Workspace accounts, link Google Classroom, send WhatsApp/SMS/email reminders, and expose controlled APIs for portals and mobile apps.
Workflow demos
Daily school work, connected across teams.
Illustrative animated previews show workflows we can walk through in a live demo: enrolment, live finance, payment matching and daily operations on mobile.
Admissions
Enrol a learner once
Enquiry moves through admission into enrolment without recreating records.
Enquiry
Admission
Enrolment
Amina Wanjiku
Guardian linked
Class: Grade 4
Enrolment ready
Fees
Manage balances live
Bursars see invoices, receipts, balances and statements from a learner ledger instead of spreadsheets.
Term invoiceKES 42,000
TransportKES 8,500
Receipt allocatedKES 30,000
Balance updates live
Payments
Match payments faster
M-Pesa, bank statements and bank API payments are identified, allocated to the learner, and reflected in parent communication.
M-Pesa / Bank
KES 18,000
Ref: ADM-1042
Matched
Fee invoice allocated
Parent statement updated
Operations
Run the school day
Teacher attendance, bus boarding, library, boarding, Uniform PoS, QR scans and stock actions feed the same operational view.
Register marked
Route exception
Stock issue approved
Library book returned
The ERP difference
Built to run the school, not just store student records.
Disconnected setup
- Student system
- Accounting software
- Excel
- Transport app
- Inventory spreadsheet
- Manual approvals
Marine Close Education ERP
- Student
- Finance
- Academics
- Parent
- Operations
- Management reporting
Enter information once. Use it across the school.
Trust & rollout
Designed for controlled access, migration and growth.
A school ERP decision is not only about features. It must protect records, control access and give teams a clear path from current systems to go-live.
Role-based access
Separate permissions for leadership, finance, academics, operations, parents and mobile users.
Approvals and audit trails
Controlled workflows for payments, procurement, petty cash, stock, users and operational exceptions.
Data protection and ownership
Controls for student and parent PII, audit logs, backups, data exports and Kenya Data Protection Act awareness.
Implementation support
Migration checklist, opening balances, fee setup, user training, parallel run and phased go-live support.
Google Workspace
Google Classroom
M-Pesa
Bank statements
Bank APIs
WhatsApp
SMS
Email
QR scanning
Uniform PoS
Library
Odoo Accounting
Multi-campus growth
Start with one campus. Stay on the same platform as you grow.
Marine Close can support school groups that need campus, curriculum and company-level separation while each entity keeps its own books, users and workflows.
School Group
Capital View Campus, Nairobi
Victoria Campus, Kisumu
Nyali Palms, Mombasa
- Campus-specific student populations
- CBE and Cambridge curriculums, with room for other pathways
- Different assessment, grading and report templates per curriculum
- Different fee structures and operational rules per curriculum or campus
- Separate company access for groups that run distinct schools, entities or business units
- Common or separate operational workflows
- Consolidated reporting
- Centralized controls and shared master data where appropriate
Implementation
Move without losing the school you have already built.
You do not need to switch every module on day one. Start with admissions and fees, then phase in academics, parent communication and operations on the same platform.
1
Understand
Map current processes, users, reports, spreadsheets and pain points.
2
Configure
Configure fee structures, payment workflows, approvals, roles and department views.
3
Migrate
Move validated student records, guardians, opening balances and operational data.
4
Train & Go Live
Train users by department, run in parallel where needed and support a controlled go-live.
Book a demo
What would your school look like with one source of truth?
Show us how your school works today. In the demo we map your admissions, fees, payment and reporting workflows, then show how they can run together in Marine Close Education ERP.